Irene Stewart, Laurie Ullman, Beth Peterson, Suzette Reiss, Peter Young, Sherry Smith, Mark Sisson

Excused: Donya VanBuren

Irene called the meeting to order at 7:03

Minutes from 7-26 and 7-28 were read and accepted as amended.

Discussion of whether to include names of proposers submitted to the Board of Trustees in minutes posted to the website. It was decided to not include those names.

Discussion of the Key Points compiled by Donya. It was decided that it was satisfactory and that Irene would have the Office Manager print it for distribution to the congregation this Sunday.

References for Bill Gorman and Peter Marren were read.

Photographs of Chuck Thomas’ and Tom Samuels’ work were distributed. These were taken from their websites. It was decided that these should be included in the folders presented to the Board of Trustees when the Building Team offers the proposals. Suzette will enlist the help of the Church office manager in preparing the folders. This led to a discussion about what should be included in the folders. The Building Team reserves the right to amend this list when and where appropriate. It was decided to include:

-Photos of projects and addresses for websites, offices, etc.

-Notes from references phone calls, or at least a distillation of same. The section should include the following note: References were provided by the contractor and have been investigated with follow up phone calls to the satisfaction of the Building Team.

-Copies of proposals.

-Biographies of proposers.

-Appropriate licenses.

-Answers to the six vetting questions suggested to the Building Team. (see Minutes: Building Team 7-19-2016 for details.)

Discussion of the Proposal Outlines compiled by Donya. It was decided that Mark would retype the Outlines with information added and distribute it to the Building Team for editing. Once composed to the satisfaction of the Team, it would be presented to the Board of Trustees. The Team had a discussion about whether to recommend that the Trustees present all proposals to the Membership, or whatever number the Trustees decide. In a split decision, it was decided that the Team would recommend all proposals be presented. Discussion of the presentation to the Board of Trustees by the Building Team of proposals followed. It was noted that in describing the proposal from NE Custom Modular that their proposal includes paving the parking lot and a full kitchen, regardless of insurance policy coverage. Also, it could be noted that Tom Samuels’ fee is half his usual. In addition, the presentation of Marren/Gorman proposal could include remarks concerning Mr. Marren’s statements about the role of the Church in the community. Mark was tapped to be the spokesperson for the Team, but Irene reiterated that each member should be thoroughly familiar with every submission. It was suggested that all members of the Team attend the Board of Trustees meeting. The Team again asked our liaison, Peter, to request a meeting with the Board prior to the regularly scheduled August 17 Trustees meeting.

It was decided that once the Trustees and the Membership decide on a proposal, the contractors not chosen would be called to inform them as a courtesy.

Peter noted that the insurance company will not distribute monies until a contractor is hired. He also noted that if the Church must resort to litigation to obtain settlements, it would be a lengthy process.

It was noted that the Church must hire an attorney to examine a contract before it is signed, and to advise the Church further, as necessary.

Our next meeting will be August 11.

Suzette moved, and Beth seconded, to adjourn.

Meeting adjourned 8:52.