Notes for Building Team meeting- April 30, 2016

Peter Young, Bill Funke, Dan Durett, Kimberley Debus, Donya VanBuren, Sherry Smith, Suzette Reiss, Mark Sisson

Excused: Irene Stewart, Aiyoung Choi

Meeting called to order at 7:05.

Kimberley read opening words from a letter by Alison Cornish, and displayed the gift of a rising phoenix suncatcher that is a gift from Ms. Cornish.

Presentation by Douglas McKeever of Foley-Baker, Inc. (See notes to be attached at a later date.)

The Team thanked Mr. McKeever for his time and effort. It was decided that no decision on going forward with a pipe organ should occur until the Team has a chance to think about the information presented.

The Communication Committee reported that no new “Dream Church” ideas had been received, either in the mail, or at the email account.

Bill suggested we contact an outside auditor/advisor who has some experience in large projects so that there will be fewer surprise expenses. He used the cost of trenching for the electrical supply to the trailer as an example. Bill noted that the Team has a fiduciary responsibility to the congregation and there are many small expenses of which we may not be aware.

Mark made a motion, Suzette seconded that the Team ask Dan to contact several individuals with appropriate experience, tendering to the Team their resumes and/or contact information, and approach them about setting up a briefing with the Team. Motion carried.

There was discussion about what our insurance policy covers. It’s generally understood that the insurance will cover costs to “replace.” It’s less clear whether it will cover expenses for items required by new regulations, i.e., paving the parking lot. It is also unclear whether it would cover items considered upgrades or additions, i.e., installation of solar panels.

Peter made a motion, Laurie seconded, that the Team formally recommend to the Board that they hire Icon Legacy, LLC. as contractor for construction of the church. Discussion included the fact that Stacey Bishop is aware of many of the Southold Town regulations, that Icon Legacy is taking on the job at cost, several of their subcontractors are offering reduced rates and others are impressed with their work. It was also noted that several local architects had declined our project.  Motion carried. Peter, as liaison to the Board, will present our recommendation.

Laurie presented an outline of what will be done by the surveyor. The Team will need to have a footprint design for the church in six to eight weeks. It was suggested that we contact the Building Department and Historic District Commission again for a “refresher” about what is required.

Mark will contact Project Bus Stop to see what would be required to incorporate a bus shelter into the plans for the new church campus (i.e., the grounds).

The Team discussed meeting at another time. It was decided we will continue to meet Wednesdays, as most of us can attend. We will try to accommodate others by using Skype or other Internet services with a laptop/webcam system. Other discussions will be via email.

Kimberley presented a comparison timeline between the Brunswick, Maine UU congregations rebuilding project and our own. We seem to be on similar tracks. Their project took 35 months; we are slightly ahead at this juncture.

Our next meeting will be April 13 at 7:00. It will be in the trailer on the church campus. Suzette will chair.

Laurie will present the update at the April 3 service.

Meeting adjourned at 9:10.